SAFOMS Council (2023-2025 )

5. Suggestions fer the funetioning of the SAFGMS couneil

The following suggestions were made by the President for the smooth funetioning of the
new couucil, and approved by the ecuncil

5.1  He requested the Committee Chairs to,

• Appomt members to the Committee
• Identify Ce Chai Depoty Chair
• Members to be selected from different countries
• Develop a plan of action for the next 12-24 months
• Conduct at least 2-3 activities per year activities could be in the way of workshaps,
  sympesia, research, publications
• Not more than ane aciivity te be conducted m the home country
• Qbtain approval from the secretariat and the executive board
• ALWAYS BE S.M.A.R.T

5.2 National Seciety representatives were reminded that

• They were representing ihe National Society and its Members
• They were the laison body between NS and SAFOMS
• & requested
• To keep NS informed about the events in SAFGMS and inform SAFOMS of the events of the NS including the annual congress.
• Look into the distribution of Newsletters and other information of SAFOMS to the
  members of your Society
• Ensure payment of the membership fee

5.3 Secretariat- president requested the secretaries

• Attend to communicatios and other work prompt
• Minutes to be sent within one month of a meeting
•  Secretariat should be productive, efficient, with team work

6. & Any Other Business

• 6.1   It wag suggested that we expedite opening of the bank account se that the member
  countries can send in their annual subscriptions and also other transactions could
  be done
• 6.2   Prof. Brig Ger. Surarya Rahman requested to send copies of the SAFOMS
  constitution te all member coumiry representatives. Dr M D P Goonaratna asserted
  that copies of the SAFOMS constitution lad been sent before. However it was
  decided to make the SAFGMS constitution available to all member countries again.
• 6.3    The president emphasized the need for official communication via email. He
  suggested to keep the comraunications via WhatsApp groups for more informal
  activities.
• 6.4    It was suggested to conduct more frequent council meetings via zoom.
• 6.5    Dr. Hemantha Perera proposed to elect a Deputy editor. The editor was given the
  responsibility of appointing a Co- editor
• 6.5    The President suggested that we consider making amendments to the constitution
  through 9 constitution amendment committe. Then the snzecsted revisions fe be
  confirmed m a special council meeting.